The Employees’ Provident Fund Organisation (EPFO) has issued a set of standard operating procedures to streamline the process of correcting employees’ profiles. This move will prevent cases of impersonation and fraud along with making things simpler and more secure for employees.
A Universal Account Number (UAN) is a 12-digit number that identifies an employee’s contributions to the Employee Provident Fund (EPF). Here is what you can update or correct in your UAN profiles:
Read More: PF Withdrawal: 5 Cases Where TDS Is Not Levied On Withdrawal From Employees Provident Fund Scheme
Member name
Gender
Date of birth
Father/Mother Name
Relationship
Marital status
Date of Joining
Reason of leaving
Date of leaving
Nationality
Aadhaar number
All minor and major corrections requests need to be supported by at least two documents for minor changes, and at least three documents for any major changes.
Here is a list of documents that are required for the various corrections that can be made:
Documents Accepted to Update Father/Mother Name and Relationship
Passport of Father/Mother
Ration card/PDS card
CGHS/ECHS/ Medi-Claim Card with photo issued by Centre/State Govts/ PSUs
Pension card
Birth certificate issued by Municipal Corporation and other notified local government bodies like Taluk, Tehsil etc.
Marriage certificate issued by the government
Photo ID card issued by Central/ State Govt like Bhamashah, JanAadhaar, MGNREGA, Army canteen card etc.
Documents Accepted to Update or Correct Date of Birth
Birth certificate issued by the Registrar of Births and Deaths.
Marksheet issued by any recognized Government Board or University, School Leaving Certificate (SLC)/ School Transfer Certificate (TC)/ SSC certificate containing Name and Date of Birth
Certificate based on the service records of the Central/State Government Organizations.
In the absence of any of the above, a medical certificate is required to be issued by a Civil Surgeon after examining the member medically. This needs to be also supported by an affidavit by the member duly authenticated by a competent court.
Aadhaar card
Passport
PAN card
Central/ State Pension Payment Order
CGHS/ ECHS/ Medi-Claim Card issued by Centre/ State/ UTs Govts./PSUs with photo and date of birth
Domicile certificate issued by the Government
Documents Accepted to Make Corrections in Name and Gender
Aadhaar (mandatory)
Passport
Death Certificate
Birth Certificate
Driving License
Service photo identity card issued by Central Govt./State Govt./ UT Govt./PSU/Banks
School Leaving Certificate (SLC)/ School Transfer Certificate (TC)/ SSC certificate/Mark Sheet issued by board/ University with name and photograph
Bank passbook with name and photograph, cross stamped by bank official
PAN card/ e-PAN
Ration / PDS photo card
Voter ID/ e-Voter ID
Pensioner Photo Card/Freedom Fighter Photo Card
Photo CGHS/ ECHS/ / Medi-Claim Card issued by State/Central Govts./ PSUs/ Rashtriya Swasthya Bima Yojana (RSBY) Card
ST/ SC/ OBC certificate with photograph ST/ SC/ OBC certificate with photograph
In case of full name/first name change request, the PF member must submit the Gazette notification of new name along with any supporting document of old name with photograph (even for first instance of the full name/first name change).
Valid visa along with valid foreign passport issued in case of other foreign nationals
Copy of Person of Indian Origin (PIO) card issued by Government of India
Copy of Overseas Citizen of India (OCI) card issued by Government of India
Tibetan Refugee Card (Accompanied by one more ID).
Documents Accepted to Make Changes or Corrections in Marital Status
Marriage certificate issued by the government
Aadhaar card
Divorce decree
Passport
Documents Accepted to Make Corrections to Employees’ Date of Joining
Employee register
Attendance register
Appointment letter or any other document as establishment maintain under any central or state labour act
Letter of establishment on their letter head clearly stating the date of joining and duly signed by employer or the authorized signatory supported by ECR of the employee during the said period.
Documents Accepted to Make Corrections to Employees’ Reason for Leaving
Resignation letter
Letter from establishment on their letter head clearly stating the reason of leaving supported by ECR of the employee during the said period
Termination letter issued to employee
Any document as establishment deems fit to establish exit reason of employee duly signed by the Employer or the authorized signatory of the establishment on their letterhead.
Documents Accepted to Make Corrections to Employees’ Date of Leaving
Resignation letter/termination letter
Experience certificate or any other document as establishment maintain under any central or State labour act
Wage slip/salary slip/full and final letter
Letter of establishment on their letter head clearly stating the date of joining and duly signed by Employer or the authorized signatory.
Aadhaar card/e-aadhaar card with linked active mobile phone.
Under the new SOP, minor requests will be processed within seven days, while major requests will be processed within 15 days. An online system of tracking of applications will ensure transparency and accountability.
These SOPs will not only streamline the process, but also enhance the security and authenticity of member profiles.
